Chapter Minutes 

January 9, 2007

Present
Jessica Abell, Robert D. Black (Junior Warden), Marianne Culver (Senior Warden), Marcus Hall, Frances E. Horn, Richard H. Kelley, Philip Mantle, Cecilia Mowatt, Ronald Mui, Christopher Plotner and Elsa Vaintzettel.

Absent
The Rev. Debra K. Bullock (excused), The Rev. Frances M. Holliday (excused), Sharon Johnson (excused), The Rev. Jackie Lynn (Deacon), The Rev. Judi Mason (Deacon) and The Rt. Rev. William Persell (Bishop).

Also Present
Bruce J. Barber, II (Director of Cathedral Music), Tom Patterson (Acting Business Manager) and The Rev. Peter C. Siwek (Vicar).

Formation
The meeting was called to order at 5:41 p.m. by Marianne Culver.  The Rev. Siwek offered a prayer and blessing over the meal provided by Marcus Hall. 

A few moments were taken to share personal updates and prayer requests.  

Information

• Jessica Abell updated Chapter on progress made in offering training sessions for Keeping God’s People Safe.  As of this meeting, Abell had conducted one seminar at Messiah-St. Bartholomew and had possibly two sessions planned in Scott and Mary Bruner’s home.
• Richard Gage, chair of the 2007 Nominating Committee, was not present; Jessica Abell, member of the Committee made an ad-hoc report.  The Committee intends to present a slate of five candidates for Chapter and at least eight candidates to Diocesan Convention to stand for election at the upcoming Annual Meeting.  Names and biographies of the candidates will be available in the next few days.  Members of the congregation will have an opportunity to meet and talk with the candidates on Sunday, 21 February 2007.  Members of the Nominating Committee will host these gatherings.
• Tom Patterson briefed Chapter on recent activities surrounding the redevelopment of 65 East Huron.  Additionally, Patterson provided members with a current Estimate of Redevelopment Expense/Revenue Summary as prepare by George Culver, chair of the Investment Committee. 

Discussion

• Marianne Culver addressed Chapter on necessary plans for the upcoming 2007 Annual Meeting.  It is desirable to have three individuals available to sign-in members for voting.  Fran Horn offered to serve in this capacity.  Similarly, three are needed to act as Tellers during the Meeting.  Jessica Abell and Bruce Barber offered their services as a Teller.  A Clerk must be elected during the Meeting; Richard Kelley offered to be appointed Clerk of the Meeting.  Bishop Persell plans to attend the meeting and will offer his comments.  In the absence of a Dean, Marianne Culver will preside at this year’s Meeting.  Culver acknowledged Philip Mantle, Cecilia Mowatt and Chris Plotner, whose three-year terms conclude on 28 January 2007, for their work and dedication to St. James.

Decision

• Copies of the Minutes for the 12 December 2006 meeting were distributed.  

On motion made by Robert Black, seconded by Jessica Abell and carried, the Minutes for the 12 December 2006 meeting were approved. 

• Treasurer Vaintzettel presented the Profit & Loss Statement for the period ending 31 December Year-to-date; Income exceeds Expense by $31,544. Vaintzettel submitted the current Balance Sheet and a Pledge Analysis dated 8 January 2007.  A month-by-month detail of pledge deposits from 1 January 2004 to 31 December 2006 was provided. 

On motion made by Jessica Abell, seconded by Chris Plotner and carried, the Treasurer’s Report as presented was received and approved.

Robert Black confirmed that he is willing to serve as Junior Warden in 2007.  To do so, Black’s term on Chapter must be extended by one year, which requires approval by Chapter and authorization by members of the congregation during the Annual Meeting. 

On motion by Cecilia Mowatt, seconded by Philip Mantle and carried, authorization was given by Chapter to extend Robert Black’s current term as a member of Chapter by one year, so he might serve as Junior Warden in the next year. 

§         Culver presented the 2007 Rush Hour Concerts at St. James Cathedral’s Budget, which was submitted in a revised form – forecasting Revenue equal to $101,260 and Expenses of $99,969. 

On motion by Robert Black, seconded by Cecilia Mowatt, and carried, Chapter received and approved the 2007 Rush Hour Concerts at St. James Cathedral budget, as presented, with the following stipulation. 

If actual Cash and Enforceable Commitments are received in excess of the approved Budget, consideration shall be given to increasing strategic and essential parts of the Budget.  The Board will recommend any increases, subject to Chapter’s approval.  No funds will be authorized, or spent, beyond the approved Budget without such approval.

§         Vaintzettel presented the 2007 Cathedral Church of St. James Budget, which anticipates Revenue equal to $800,000 and Expenses of $875,250.

On motion by Robert Black, seconded by Chris Plotner, and carried, Chapter received and approved the 2007 Cathedral Church of St. James Budget as presented.

§         Black presented a Letter of Agreement authorizing the Cathedral to act on behalf of the Keiskamma Trust in making arrangements with exhibition venues for the Altarpience.  Eileen Harakal, agent, would represent St. James in these activities.  Brief discussion was held.

On motion by Marianne Culver, seconded by Jessica Abell, and carried, Chapter received the Letter of Agreement, agreed to its terms and authorized Marianne Culver to sign the document, subject to final review by an attorney.

Other

• Chapter’s 2007 Retreat will occur on Friday and Saturday, 9-10 February.  Marianne and George Culver will host a dinner in their home on the evening of 9 February, where we will thank out-going members of Chapter for their dedication to St. James and welcome in-coming Chapter members.

The meeting was adjourned at 8:39 p.m.

Respectfully submitted,
Richard H. Kelley
Secretary