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Chapter Meeting Minutes
June 21, 2005
Members Present - Robert Black, The Very Rev. Ralph Blackman (Dean), Marianne Culver, Marcus Hall, Fran Holiday, Pamela Lightcap, Philip Mantle, Ann Meuse, Christopher Plotner and Elsa Vaintzettel (ex-officio).
Absent - John Clarke (excused), Tom Eley (excused, ex-officio), Cecilia Mowatt (excused), Ronald Mui (excused), Sharon Johnson (excused), The Rev. Jerry Ness (excused) and Peter Siwek (excused).
Also Present -Tom Patterson, Lyle Roebuck.
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The meeting began at 6:27 p.m. with a prayer said by the Dean. Sandwiches where generously provide for by The Rev. Fran Holiday.
Without correction, on motion made, seconded and carried, the minutes of the meeting held May 10 were approved.
Elsa Vaintzettel gave the Treasurer’s report, including a review of the balance sheet and the profit/loss report through the end of May. All missions are currently under budget except Cathedral Resources, due to unbudgeted redevelopment costs. The amount of money pledged to the cathedral remains at $322,883 (the same figure as one month ago).
On motion made, seconded and carried, the Treasurer’s report was received by Chapter.
Resolution Regarding Endowment Fund Checking Account
Be it resolved that the authorized signers on the Endowment Fund Checking Account shall be the Cathedral Treasurer or Assistant Treasurer or others as designated by the Chapter to sign on the Cathedral’s regular disbursement account(s).
The Chairman of the Cathedral Investment Committee, who will not be authorized to sign, will be informed of all disbursements from this account.
The resolution for signature authority on an endowment checking account was presented by Tom Patterson and discussed by Chapter. Treasurer Elsa Vaintzettel, for fiduciary reasons, suggested the resolution be amended to include the provision that checks be signed by two authorized signers. After further discussion, motion was made to approve the original resolution, without amendment. On motion made, seconded and carried, the resolution for signature authority on an endowment checking account was approved.
Dean’s Report. A final statement was made on the budgeting for last month’s 50th Anniversary celebration. The cathedral was, in effect, right on budget for the event. The Dean gave an update on independent funding for the upcoming Summer In The City camp. The Camp will run the week of July 11th-17th, the culmination of which will coincide with the Cathedral’s celebration of her patronal festival, Saint James Day (transferred this year from July 25). Plans are under discussion to place Rush Hour operations under a 509(a)(3), which is a subsidiary to our 501(c)(3). This would allow Rush Hour to operate under its own board but with cathedral oversight, including the writing and approving of bylaws. On motion made, seconded and carried, it was approved in principle to move ahead on getting Rush Hour under a 509(a)(3).
Wardens’ Report. Ann Meuse discussed progress on the matter of forming a task force to address the issue of staffing needs for the cathedral. As a next step the Wardens will continue to ask people to serve on the task force. Marianne Culver reported her progress in working to “resurrect” the Cathedral’s Hospitality Committee.
Tom Patterson reported on the “dot” survey. A report will go out to the community as part of a larger redevelopment communication. New drawings are due from our Architects, 4240, on plans to reconfigure Cathedral Music. Tom requested that an additional $10,000 be approved to cover this work. On motion made, seconded and carried, $10,000 was approved to cover SJP02 (East End Option Concept Design) and SJP03 East End Option Rendering and Model.
Tom Patterson gave a brief history of 4240 Architects and passed around an example from their marketing materials.
On motion made, seconded and carried, the Chapter of Saint James affirms that it will, until further notice, continue to use the firm of 4240 Architecture Inc. as Principal Architect for the development of Cathedral space, under the terms of the relationship between the Diocese of Chicago and the firm.
On the matter of building redevelopment, Tom reported that silent marketing of the new building should being in July-to those known to or affiliated with the Episcopal community. A sales center should open in the John Hancock Building in the autumn. The matter of Cathedral ownership will remain on the table pending the redevelopment project.
Stewardship/Budget. Pamela Lightcap will ask all Chapter members to submit their pledge cards at the September meeting, before the at-large stewardship campaign begins. A planned giving seminar is still in the works. 2006 budget request forms will mail out by the end of June.
Other Business. A discussion was had on whether or not to have a Ministry/Mission Day in addition to, as part of, or in lieu of a Ministry Fair. It was agreed that the focus should be where there is a deficit of involvement and to let the other ministries continue to grow and serve as models. There was an identified need to have a “connect day” Congregational Nurture & Growth. It was also suggested that Ministry Heads might be invited to visit Chapter at the rate of one each month beginning in October to discuss their particular needs, wants and visions.
On motion made, seconded and carried, there will be no Chapter Meeting in July.
Pamela Lightcap volunteered to provide for supper at the September 13th Chapter Meeting.
Following a prayer offered by the Dean, on motion made, seconded and carried, the meeting adjourned at 8:23 p.m.
Respectfully submitted,
Lyle .T. Roebuck for Pamela Lightcap, Chapter Secretary
On Sunday, June 26th, a special meeting of the Cathedral Chapter was held. Pamela Lightcap, Chapter Secretary, took the following minutes.
Auxiliary Chapter Meeting Minutes
June 26, 2005
Members Present - Robert Black, The Very Rev. Ralph Blackman (Dean), Marianne Culver, Markus Hall, Pamela Lightcap, Ann Meuse, The Rev. Sunny Lopez.
By Proxy - Cecilia Mowatt, Ronald Mui, Christopher Plotner, The Rev. Jerry Ness
On motion made, seconded and carried the following resolution was approved: The members of the Chapter of St. James Cathedral approve of the recommendation for the application to postulancy and the discernment of Holy Orders for Ralph Ramirez and for Anna Brawley.
On motion made, seconded and carried, the meeting adjourned at 12:00 p.m.
Respectfully submitted,
Pamela Lightcap, Chapter Secretary
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