Chapter Meeting Minutes
October 12^th, 2004

Members Present-Robert Black, Ralph Blackman, John Bross, John Clarke, Marianne Culver, Pamela Lightcap, Doug Lyons, Ann Meuse, Cecilia Mowatt, Jerry Ness, Christopher Plotner, Anne Tuohy, Elsa Vaintzettel (ex officio).

Absent-Tom Eley (excused, ex-officio), Philip Mantle.

Also Present-Lyle Roebuck.

A fabulous supper was provided by Cecilia Mowatt.

Meeting began at 5:52 with the blessing of the food and opening prayer

On motion made, seconded and carried, the minutes of the meeting held September 14^th were approved with the following changes: 1. that Pamela Lightcap’s title be corrected from “Cathedral” to “Chapter” Secretary and that the absences noted be designated as “excused.”

Elsa Vaintzettel gave the Treasurer’s report including a review of the balance sheet and expense and income statements year-to-date. Elsa also reported on the status of the various funds. Some discussion was had about their differing origins of these funds and how they are maintained and might be used/liquidated in the future. Rush Hour accounting has been moved from an income/expense budget item to a fund. On motion made, seconded and carried, the Organ Maintenance Fund will be combined with the Organ Restoration Fund. Elsa reviewed the Profit/Loss sheet through September 30^th.

The Dean reviewed the investment guidelines which had been printed and distributed in advance to Chapter members. On motion made, seconded and carried, it was agreed to approve the guidelines in principle but that a deferment would be made on accepting the guidelines until the January Chapter Meeting (1/11/2004). The following points of interest were voiced: 1. that the Investment Committee include a specific statement that they will follow the investment guidelines of the national church; 2. the 60%-90% classification; 3. that a regular update be made to Chapter on investment performance; 4. that there be an inquiry into exclusions of direct real estate, and 5. that a (re)presentation of the guidelines be made in January.

Dean’s report. The dean gave a synopsis of his three years at Saint James, briefly highlighting a number of accomplishments, challenges/opportunities, and some personal observations on his ministry here. He expressed gratitude to the Chapter and congregation at-large for their support and asked for their prayers during a difficult time ahead. Chapter was then informed about Marlena’s cancer diagnosis and her good prognosis for a full recovery. It was agreed that a letter would be sent under the wardens’ names to Saint James’ membership informing them of the matter.

John Bross reported that plans are now in place for the 2004 Ministry Fair on Sunday, October 24^th following the 10:30 Eucharist.

Anne Tuohy asked for prayers for the Episcopal Church and the Anglican Communion in advance of Monday’s release of the Windsor Report.

Ann Meuse reported on progress made by the communications committee. Website building continues. November 1^st is the target date for launch but only if the site is ready to go. Once the new site is launched the committee will turn its attentions to revitalizing the Cathedral’s Tidings newsletter.

Building Issues. There was a review of all matters pertaining to the redevelopment project, including the power point presentation made at the Bishop & Trustee’s meeting on June 15^th. Cecilia Mowatt’s report on real estate management was reviewed, resulting in a general discussion on the matter of how/when/where the cathedral offices will be relocated by spring of 2006-when the building at 65 Huron comes down. The Chapter acknowledged that significant expenses will be incurred when the time comes to move and that these expenses should be built into the budget.

Ann Meuse and John Bross, as part of the nomination committee, briefly addressed the nomination of future Chapter members. In the coming weeks they will be open to suggestions and considerations about who may be willing and able to serve. The Annual Meeting 2005 will be on Saturday, January 23, 2005.

Christopher Plotner graciously agreed to provide supper for the next Chapter meeting, Tuesday, November 9^th at 5:45. On motion made, seconded and carried, the meeting adjourned at 8:22 p.m.

Respectfully submitted,

L. T. Roebuck

for

Pamela Lightcap, Chapter Secretary