Present
Robert D. Black (Junior Warden), The Rev. Debra K. Bullock, Marcus Hall, Richard H. Kelley, Philip Mantle, Cecelia Mowatt and Christopher Plotner.

Absent
Jessica Abell (excused), Marianne Culver (Senior Warden - excused), Tom Eley (excused), The Rev. Frances M. Holliday (excused), Frances E. Horn (excused), Sharon Johnson (excused), The Rev. Sunny Lopez (Deacon), The Rev. Jackie Lynn (Deacon), The Rev. Judi Mason (Deacon), Ronald Mui (excused), The Rt. Rev. William Persell (Bishop) and Elsa Vaintzettel (excused).

Also Present
Bruce J. Barber, II (Director of Cathedral Music), Tom Patterson (Acting Business Manager) and The Rev. Peter C. Siwek (Vicar).

Formation
The meeting was called to order at 5:45 p.m. by Robert Black.  The Rev. Bullock offered a prayer and blessing over the meal she provided. 

A few moments were taken to share personal updates and prayer requests. 

Discernment Process

Peter Siwek introduced Tyrone Fowlkes and Dr. Robert Wertz to Chapter.  Both made themselves available for any questions members had regarding the Discernment Committee’s work with Fowlkes.  Wertz indicated that the group had three meetings (training/educational in nature) with The Rev. Judi Mason and that they had 10 meetings with Tyrone.  Throughout the process they discussed a very wide range of issues and potential ministry opportunities.  The Committee met two additional times to produce the written report, which was sent to Chapter in September. 

Fowlkes will work with Siwek to determine any financial needs that could be supported in part by St. James, and Chapter will take this up at its next meeting. 

Siwek reported that the Bishop’s office had been very supportive of Chapter’s role in this process.  This portion of the meeting concluded with Siwek offering a prayer for Fowlkes’ ministry and his continuing discernment.

Information

• Chris Plotner reported that the Provost Search Committee is in the initial stages of review for 14 candidates that were presented to the Committee by the Bishop’s office.  Additionally, Plotner reported that the Committee had selected Susan Czolgosz as consultant – and she has proved to be very helpful thus far.  Plotner made a request that Chapter authorize funding to pay for Czolgosz’s services.

On motion made by Marcus Hall, seconded by Philip Mantle and carried, funding for consulting fees for Susan Czolgosz up to $3,200 was authorized. 

• Bruce Barber reported that John-Paul Buzard and Keith Williams continue their work in developing an evaluation of the Organ, and a full report is expected in one to two months.  Barber alerted Chapter to a noticeable decline in funding for this year’s Cathedral Concert Series.  Contributions received for this program year are 50% of last year’s.
• Siwek announced plans for a weekly Bible Study Group, which will begin 1 November.  John Bross will lead the sessions, and there appears to be excitement for this learning opportunity – an exploratory meeting had nine participants.  Siwek also shared plans for a singles’ group.  Leadership for this group will be shared by St. James and the Cathedral Counseling Center.  An exploratory meeting to determine interest is forthcoming.
• Cecelia Mowatt reported on her participation at the recent deanery meeting.  Other participants were pleased to see St. James represented at the meeting.  The Rev. Bonnie Perry was elected dean of the North Deanery.  Mowatt indicated that numerous statements of support were made about our efforts to present the Keiskamma Altarpiece.
• An update on action taken by the Redevelopment Proceeds Task Force was provided by Chris Plotner.  To date, four of six slots are filled.  Plotner indicated that members are working to recruit others, but needed additional time.
• Robert Black reminded members that it is time to start looking at nominations to fill Chapter seats that will be vacated in January.  Retiring members Mantle, Mowatt, Plotner and Black will staff the Nominating Committee.  Black asked Mowatt to convene a meeting of this group in the near future.
• Tom Patterson indicated that the Executive Staff will be working toward using an Events Review Process.  This model provides members of the leadership an opportunity for looking at process improvements following events held at St. James.  The first steps have been taken to obtain budgets from various Missions.  Everyone is encouraged to submit their budgets quickly.  Patterson also indicated that he has worked to update materials for this year’s Stewardship Campaign, and he hopes to have these ready for use by the end of October.  Judith Tribbett will likely participate in this year’s process by making calls to the community.
• Patterson reintroduced Chip von Weise, who presented updated drawings of the Undercroft/Narthex/Guild Hall and schematic budget comparisons for the same.

On motion made by Chris Plotner, seconded by Cecelia Mowatt and carried, architectural drawings for proposed redevelopment of the Undercroft, Narthex and Guild Hall by von Weise Associates was approved.

On motion made by Cecelia Mowatt, seconded by Debra Bullock and carried, Chapter authorized the Redevelopment Steering Committee to select a general contractor for this work (Committee would need to seek further Chapter approval for selected contractor’s fees).

On a motion made by Cecelia Mowatt, seconded by Richard Kelley and carried, $30,000 in funding was approved for pre-construction work by a general contractor (to be determined by the Redevelopment Steering Committee).

On motion made by Cecelia Mowatt, seconded by Philip Mantle and carried, Chapter gave their support for redevelopment of the Undercroft, Narthex and Guild Hall, based on finalized closing with LR Development and the allocation of proceeds. 

• Patterson presented an updated Redevelopment Expense vs. Revenue Report along with a request for funding of drawings by von Weise Associates (SJP09) and for a MEP on the Undercroft by CCJM Engineers (SJP10 – funding previously approved for this charge).

On a motion made by Cecelia Mowatt, seconded by Chris Plotner and carried, $60,000 in funding was approved for updated drawing by von Weise Associates (SJP09). 

• Black reported that he believes that our diocesan convention delegates have not been filled.  The Wardens will name delegates and alternates. 

Decision

• Jessica Abell presented a revised roll-out plan for Keeping God’s People Safe (KGPS).

On motion made by Robert Black, seconded by Debra Bullock, and carried, Chapter approved the 6-months proposal for training opportunities on KGPS. 

• Tom Patterson presented the Profit & Loss Statement for the period ending 30 September 2006: Year-to-date, Income exceeds Expense by $12,220; expenses are running under projections, and this is reflected across most spending lines. Patterson submitted the current Balance Sheet and Pledge Analysis as of 30 September 2006.

On motion made by Marcus Hall, seconded by Cecilia Mowatt and carried, the Treasurer’s Report as presented was received and approved.

• Patterson distributed copies of Knutte & Associates’ annual audit report for the years ended 31 December 2005 and 2004.  The auditors provided a very favorable report, and Patterson added that the audit was as successful as any in recent years.
  
  On motion made by Cecilia Mowatt, seconded by Richard Kelley and carried, Chapter received and accepted Knutte & Associates’ audited financial statements for years ended 31 December 2005 and 2004.
  
• Discussion about oversight of incoming pledges by members of the community was held.
  
  On motion made by Marcus Hall, seconded by Debra Bullock and carried, Chapter asked that the Treasurer provide members with a month-by-month analysis of incoming pledges during 2005 and 2006.
  
  On a motion made by Philip Mantle, seconded by Marcus Hall and carried, Chapter asked that the Wardens, Treasurer and Vicar review progress made by members in fulfilling their 2006 pledges – writing a letter to those who may have fallen behind and ask them to continue their pledged support.
  
• Copies of the Minutes for 12 September 2006 meeting were distributed. 
  
  On motion made by Chris Plotner, seconded by Marcus Hall and carried, the minutes for the 12 September 2006 meeting were approved.

Other

• Marcus Hall will provide the meal for the next Chapter meeting.

The meeting was adjourned at 8:47 p.m. 

Respectfully submitted,
Richard H. Kelley
Secretary